Job Description:

Office Manager Position requires complete oversight of day-to-day office administration, including bookkeeping/accounting and job-costing, organizing/filing, answering the phone, managing and responding to emails, supporting executives with marketing and business development, scheduling meetings, and keeping a pulse on bookkeeping (accounts receivable and accounts payable).

​

Duties will include but are not limited to:

​

• Answering incoming calls.

• Monitoring and responding to all office emails.

• Ordering office supplies.

• Organizing files – physical and online on cloud‐based network

• Working alongside Partners and Project Managers in obtaining/managing projects & marketing.

• Communicating with customers/homeowners/subcontractors/vendors.

• Handling all bookkeeping and job-costing items for all Current Construction projects.

• Monthly reconciliations and Year End Reporting for Tax preparation.

• Managing accounts payables and receivables, regular reporting.

• Developing/implementing strong Office Management processes where needed.

• Monitoring all business, city, state and contractor licenses.

• Saving and scanning receipts, and expense reimbursements.

• Gathering employee hours to process weekly payroll.

• New Hire Onboarding process.

• Employee Benefits and Renewals.

• Monitoring insurance policies with insurance agents/workers’ compensation administrator.

• Keeping organized logs of all current jobs (job tracking/costing).

• Updating reports to reflect ongoing balances with regard to jobs, subcontractors, and vendors.

• Creating and sending estimates, contracts, RFIs, invoices, and change orders to customers and receiving payments using QuickBooks (accounts receivable).

• Obtaining Building and Parking permits and requesting pre‐liens.

• Tracking Subcontractor bids for new business.

• Procurement upon request.

• Requesting insurance certificates from subcontractors and for customers.

• Sending contracts and agreements to subcontractors, obtaining signatures, and W9‐forms.

• Researching business development options.

• Create Business marketing projects, social media, website management and updates, resource project photograph.

 

*The company reserves the right to add or change duties at any time.

​

​

Job Requirement: The ideal candidate must have the following:

 

• A Bachelor’s Degree or higher.

• At least 3-5 years’ experience with construction-related industry.

• Mastery of full MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.).

• An advanced proficiency in QuickBooks (Desktop and/or Online).This is non‐negotiable for the role.

​

Skills:

• Excellent organizational and planning skills.

• Personable and professional demeanor.

• Have excellent verbal and written communication skills.

• Ability to problem solve.

• Excellent time management skills.

• Attention to detail.

• Extremely reliable and trustworthy.

• Follows directions easily.

• Work smart with little supervision.

• Easily adapt to shifting priorities.

• Meet/exceed all timelines.

• Experience with Builder Trend Software program a plus.

• Spanish Speaking is a plus.

​

Experience:

• Microsoft Office: 5 years (Preferred)

• Administrative experience: 5 years (Preferred)

​

Working Conditions:

• Ability to work flexible hours or times to meet specific customer requirements.

• Ability to work for hours at a computer/admin desk in an office setting.

​

Salary:

• Competitive DOE ($70k - $85k per year)

​

Job Type:

• Full-Time

​

Benefits:

• 401K

• PTO package

• Annual Bonus

• Personal travel reimbursement of up to 10k miles/yr

​

Schedule:

• 8am-5pm, Monday to Friday (Occasional On-call, Overtime upon request).

 

Location:

• Hybrid remote in San Francisco, CA 94124.

• Ability to commute/relocate: Reliably commute or planning to relocate before starting work. (Required)

​

This Job Is:

• Open to applicants who do not have a college diploma